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How to Host an Exhibition

SELECTION
List preferred bookings on an exhibition request form 
Send form by email, or request by phone
Selections will be confirmed or alternatives suggested by Program Manager/ Curator

PRE-EXHIBITION
About three weeks before the show’s arrival, the venue will receive: Exhibition interpretive catalogue and educators guide (copy to keep), exhibition loan contract, invoice, condition report, and visitor comment sheet
Sign loan contract, return via email to to Program Manager/ Curator
Venue to send promotional materials (media release) to local media

INTERACTIVITY
Interpretive/ education guides are provided to connect the audience with artists
Learning activities for the classroom are offered to engage and inspire students
Artists may be available to visit the venue in person, to find out more about arranging a special event such as an artist talk or visiting artist workshop while the exhibition is on display, please contact Program Manager/ Curator

RECEIVING
Crate(s) will arrive by transport truck
Please wait 72 hours before opening crates

UN-PACKING
Unpack artwork carefully from crates, noting any special handling instructions
Use condition report form to list incoming artwork
Inspect artwork/ frames for signs of damage
Set up display of artwork and didactic panels
Avoid sunlight/ heat sources/ water sources
Attach labels to wall or table surfaces near artwork (no tape or gum on Plexiglas)
Clean surfaces with soft, clean cloth (no Windex)

PACKING
Carefully remove artwork from walls, shelves or tables
Complete outgoing condition report form
Place artwork in designated slots/containers inside crates
Place artwork labels in envelopes and put in crates
Seal crates

SHIPPING
Third-party billed to the City of Medicine Hat
Shipping labels and instructions are emailed to the venue one week prior to scheduled pick up
The TREX curator arranges shipment to the next venue via Hi-Way 9 Transport company

POST-EXHIBITION
Fill out publicity and attendance report form
Email completed forms; visitor comments, publicity attendance report and condition report to the Program Manager/ Curator.

The City of Medicine Hat will issue an invoice with a $75.00 exhibition fee